The back office, handled
Vendors, invoices, renewals, filings, onboarding and records. The work that keeps a company legal and paid, run on a schedule.
Outsourced administration for US companies: vendor setup, invoice and bill runs, renewals tracked before they auto renew, filing deadlines kept, new hires onboarded and records filed where anybody can find them. Run by a dedicated administrator on a written calendar, in your accounts.
Is it a fit?
Renewals
A contract or license has renewed before anybody decided on it.
Deadlines
A filing or payment has gone out late at least once this year.
Owner
Nobody holds the admin calendar as their actual job.
Start here. You get back what the admin hours cost across a year.
Price the adminRenewal radar
What your software renewals are costing you
List the tools you pay for. It shows the money on unused seats and what to renegotiate first.
| Tool or vendor | Cost a year ($) | Seats paid | Seats used | Renews |
|---|
Runs in your browser. Nothing is sent unless you press send.
What you get
Nothing renews by surprise
Every contract, license and subscription on one calendar, with a decision made before the date rather than after it.
Bills and invoices out on time
Invoices sent, bills approved and paid on a weekly run, with the paperwork filed where your accountant expects it.
Filings and good standing
Annual reports, registered agent notices and state deadlines tracked so the company stays in good standing.
Onboarding that works on day one
Accounts, equipment, documents and the first week planned before the new person arrives.
Administration is only noticed when it fails
Nobody notices admin until it fails: the late fee, the lapsed license, the new hire with no laptop. We give it an owner and a calendar, then automate the repeat parts.
The vendor side is covered in depth by vendor management.
Questions we get
What does outsourced business administration cover?
Vendors, invoices and bills, renewals, state filings, onboarding and offboarding, records, and the office tasks that fall between everyone.
Do you work with companies in San Francisco and New York?
Yes, and across the US. Filing calendars follow the states your company is registered in.
Is this a person or software?
A person, with the repeat parts automated as they become clear. You get the judgment of an administrator and the consistency of a system.
Can it scale with us?
Yes. More people join the work as the load grows, under the same point of contact.
More in the guides and every answer in one place.
Shaheer leads the work, with engineers, writers, filers and analysts behind him. C-suite operations for a San Francisco AI company, Six Sigma on the process side, Anthropic certified on the Model Context Protocol, ten years across eight industries. See what we have built