Accounting and bookkeeping with an AI edge
Books current every week, a close that lands on a set day, and a person who signs off. The models do the sorting; we own the numbers.
Books behind, a close that drifts and a number nobody trusts are one problem: the finance work has no owner and no rhythm. We take the bookkeeping, the close, receivables, payables, cash and reporting, with AI doing the sorting and matching and a person accountable for every number. Home is North America; the same shape is taken on anywhere.
Work it out in a minute
Two dates and what you invoice in a month. Splits the delay into the part you control and the part you do not, and prices the gap.
How far behind are the books, and what is riding on them?
Four answers. It counts the revenue earned since the last reconciled month, the hours going into the books, and says whether this is a rhythm problem or a rescue.
Zero if last month is closed and every account reconciled. Count honestly; a month that is entered but not reconciled is behind.
Closed means reconciled and reviewed, not just entered.
Entering, matching receipts, chasing invoices, answering the accountant. The owner counts.
The answer
Answer the four
Revenue since the last reconciled month
0
Do this next
Show the reasoning
A second opinion
Want the catch-up scoped and dated?
Send it over and you get back what the catch-up involves for books in this state, the day the close would land on, and what the first month looks like. Your numbers travel with it, so there is nothing to explain twice.
Goes to one inbox.
What this usually leads to
Behind or unclosed, the fix is the same shape: a weekly day for the books, a close on a business day that does not move, and a person who signs it. That is the bookkeeping questions page in one sentence. If the invoices themselves are late, the invoice tool shows which half of that wait is yours.
What we take on
Bookkeeping, current every week
AI categorizes and matches every transaction as it lands; a person reviews the exceptions and reconciles the accounts on a weekly day. Behind by months? The catch-up comes first, with a date.
A close that lands on a day
Month end closed by a set business day, with the checklist, the reconciliations and the reviewed statements behind it. The same day every month, so the numbers arrive while they still change decisions.
Anomalies caught before the close
A vendor paid twice, a payout that settled net of fees, a margin that moved: flagged by the models the week it happens, not found in April.
Receivables, payables and cash
Invoices out the day the work is done, collections on a schedule, bills paid on terms, and a thirteen-week cash view kept current from the live books.
Reporting you can question
Profit and loss, balance sheet and cash flow, with the three or four numbers that matter on top, in plain words, monthly. Ask the numbers a question and get the answer with the line it came from.
Tax-ready, CPA-friendly
Year end handed to your accountant as a clean, reconciled set. We do not file returns or sign audits; we make the people who do faster and cheaper.
Why the books fall behind, and what fixes it
Books fall behind for a boring reason: the work has no fixed day. It gets done when somebody has a gap, the gap never comes, and by the third month the categorizing takes longer than the month did. The bank feed keeps filling either way.
The fix is a rhythm before it is a person. Bookkeeping on a weekly day, reconciliations on a monthly one, the close on a business day that does not move. Once the rhythm holds, the numbers stop being a project and start being a habit, which is when they become useful.
Most of the mess is upstream of the ledger. Invoices raised late, expenses with no receipt, a payment gateway that settles net of fees nobody records, a payroll run outside the system. We fix those handoffs as part of the work, because otherwise the bookkeeper spends the month cleaning up what the process keeps producing.
The AI edge is in the boring parts. Models categorize, match receipts, flag the duplicate and the outlier, and draft the close before a person opens it. The person reviews the exceptions and signs the numbers. That is why the close lands on a day instead of drifting, and why a growing company gets a finance function without building a finance department.
North America is home: United States entities, Canadian companies, and the ones that operate in both and need one set of books that makes sense to two accountants. The tools are the ones you already have, QuickBooks Online, Xero or NetSuite, and the books stay yours.
Questions we get
Do you replace our accountant?
No. Your CPA files returns and gives tax advice; we keep the books they file from.
Most CPAs are happier with us there. A clean, reconciled year end is cheaper for them to work with, and the questions in April get shorter.
Our books are a year behind. Where do you start?
With the bank and card statements, month by month, until the balances tie.
Catch-up is a project with a date, not a permanent state. It ends with a reconciled set and a weekly rhythm so it does not happen again.
Which software do you work in?
Yours. QuickBooks Online and Xero cover most companies we work with; NetSuite for the larger ones.
We do not move you to a system of ours. Everything stays in your account, under your login, and leaves with you if you ever want it to.
Do you handle payroll and sales tax?
Payroll runs through your payroll provider; we make sure it lands in the books correctly and on time.
Sales tax registrations and filings are coordinated with your CPA or a filing service, with the numbers prepared by us.
Is this only for the United States and Canada?
It is built there, and most of the work is there.
Companies elsewhere with the same shape, growing faster than their finance function, are taken on when the books can be run in the same tools.
Where does the AI actually come in?
Categorizing, matching, reconciling and flagging: the work that is high volume and rule shaped.
Every number that reaches you has a person behind it who checked the exceptions and signed the close. The model does the sorting; it never decides what is true.
How do you keep this from becoming another person we depend on?
Everything is written down as it is set up: the close checklist, the reconciliation list, who approves what.
The books are in your system with your access. If we disappeared tomorrow, a competent bookkeeper could pick the file up on Monday.
More in the guides and every answer in one place.
Shaheer leads the work, with engineers, writers, filers and analysts behind him. C-suite operations for a San Francisco AI company, Six Sigma on the process side, Anthropic certified on the Model Context Protocol, ten years across eight industries. See what we have built